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Virtual data rooms allow companies to store their data and make it instantly available to a small group of users. VDRs make use of encryption standards as well as access control features that allow them to monitor who is viewing or downloading data and to revoke access for those who do not require the information, regardless of where they are in the world. This is vital, since data security breaches are becoming more frequent and laws such as GDPR or CCPA require that companies keep their data private.

Streamlined M&A Due Diligence

Large-scale deals usually involve huge amounts of data that needs to be shared among multiple stakeholders. This can be done in various locations. A VDR allows all parties to work on a project together without worrying about their confidential information being accessed by hackers or other unauthorised individuals.

This degree of security makes it easier to move projects forward more quickly. A VDR removes the need to photocopy documents, index them and then scan and upload them into an online system, which means that more information can be accessed by investors and bidders earlier. VDRs can be accessed from any device and are great for remote meetings and collaborative working. Many advanced VDRs, such as CapLinked include tools that comply with privacy laws governing data and automatically remove sensitive data. They can also integrate artificial intelligence capabilities, such as scans of files, information organization and search, to improve the user experience.