A Virtual Data Room is a secure repository that can be used to store confidential documents used in various business processes and financial transactions. The information stored in the VDR can be of immense value to a business making it a threat to criminals who want to make a profit by leaks or stealing information.
The best VDRs have a mix of features that ensure that sensitive data is safe from unauthorized third parties. These features include encryption protocols, user authentication and activity monitoring. When choosing a VDR make sure you choose one that is equipped with the latest encryption technologies to secure data in transit and at rest like AES-256, a powerful algorithm for symmetric encryption with 256 bits of key length. AES-256 employs a series substitution, permutation and mixing operations to convert plaintext into ciphertext. This makes it impossible for people who are not authorized to read or understand content.
Multi-factor authentication is yet another option to think about. It is more secure than the use of a password. For example it could require a PIN or biometrics. Multi-factor authentication offers greater transparency and accountability, thus reducing the possibility that your data is leaking or misused. It is also essential to select a VDR that lets administrators observe the IP address, the device type, and locations of all users who login as well as receive alerts via email when suspicious actions are detected.
To ensure that the appropriate users are viewing the most valuable information, choose the VDR with granular access control to folders and documents. This makes it easy to limit access to specific documents, ensuring only authorized users are able to view or edit sensitive data. Certain VDRs include watermarking as well as digital rights management (DRM) features that stop unauthorised downloads, copies, or prints.
It’s also a good choice to choose a VDR with clickwrap support for data rooms that require legal enforceability. This will eliminate the need for manual procedures and displays the current confidentiality agreement at login. This allows you to log a legally binding signature along with the date and time that can be used as evidence of consent should the need arise.
A virtual data room could be a cost-effective solution to share confidential data, whether your company is in the middle of a deal or wants to collaborate with an external partner. To find out how a Firmex VDR could meet your needs, sign up for a free demo today.
What is Data Room Security?
The most important asset of a flourishing organization is its proprietary information which could make it an easy target for hackers with malicious motives. Despite the ever-growing threat of cyberattacks most organizations don’t realize the importance of securing their information assets until it’s too late.
In the current world, where data is a valuable asset in its own rights it is imperative to take all measures possible to keep it safe and accessible to only the appropriate individuals. VDR security measures are a crucial part of this strategy. This blog post will review the best practices for protecting information in a virtual repository.
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